Bb Groups

Importing Blackboard Groups

You may create Blackboard groups using Comma Separated Files.

Create CSV

Create CSV

1. First create your CSV file using a program such as Excel or Notepad.

2. The headings required are: Group Code,Title,Description,Group Set,Available,Personalization,Self Enroll,Max Enrollment,Show Members,Sign Up From Group List,Sign Up Name,Sign Up Instructions. However these headings should be removed when you save your CSV file.

Group Code
The internal system name to be used for the group. This must not contain spaces or special characters.
This field is required.

Title
The name of the group.
This field is required.

Description
Some text describing the group.

Group Set
If the group is part of a group set.

Available
Should the group be visible to students?
Use Y or N.
This field is required.

Personalisation
Should students be allowed to personalise their group area?
Use Y or N.

Self Enrol
Whether students should be able to enrol themselves into the group.

Max Enrolment
The maximum number of group members.

Show Members
Whether students should be able to see who else is in the group?
Use Y or N.

Sign Up From Group List
Whether a sign up sheet should be created for the group.
Use Y or N.

Sign Up Name
The name of the sign up sheet e.g. “Sign up here”.

Sign Up Instructions
Instructions shown to students who attempt to sign up to be a member of a group.

3. Save your file as a .csv file. An example of how it might look is shown in the screenshot above.

Users and Groups

Users and Groups

4. From your course Control Panel expand the Users and Groups section and click on Groups.

Import

Import

5. Click on Import.

Upload CSV

Upload CSV

6. Under the heading Import Groups click on Browse My Computer then navigate to and select your CSV file.

7. Tick the tools you wish to be made available for all groups within your CSV file.

8. Click on Submit. You will receive an email when your groups have been imported.

Important Information about Blackboard Groups

With our current version of Blackboard students are by default allowed to create their own Blackboard groups within any course.

You may not want them to do this.  This guide explains where the setting is located.

We have made an official request to Blackboard to change this behaviour so that by default this is not enabled so that instructors are left to enable it if they wish.

Student Groups

Student Groups

1. When students access the group area of your course they are presented with a Create Group button.  This allows them to create groups along with their own chatroom, discussion board, and file exchange areas.

How to disable

How to disable

2. To disable this feature do the following.

3. From your course Control Panel expand the Users and Groups section and click on Groups.

Group Settings

Group Settings

4. Click on Group Settings.

Change Settings?

Change Settings?

5. If you wish to prevent students from creating groups and / or changing the settings for self-created groups remove the ticks from the boxes and click on Submit.

Creating Grade Centre Smart Views based on membership of groups

The Blackboard Grade Centre can use “Smart Views” to help you to filter the Grade Centre screen to only see certain users.

It is possible to create a Smart View based on a Blackboard course group’s member list while creating the group, but it can also be done at any other time by following the instructions below.

Users and Groups

Users and Groups

1. From your course Control Panel expand the Users and Groups section and click on Groups.

List of groups

List of groups

2. You are presented with a list of the groups set up on your course.

3. Place ticks in the tick boxes beside any groups for which you wish to create Smart Views.

Bulk Actions

Bulk Actions

4. Hover your mouse pointer over the Bulk Actions button and choose Create Smart View for Group.

Confirmation

Confirmation

5. You will receive a confirmation message at the top of the Groups box.

Exporting Blackboard Groups and Group Membership Lists

You may export a spreadsheet from Blackboard that lists your groups and who is a member of each group.

Users and Groups

Users and Groups

1. From your course Control Panel expand the Users and Groups section and click on Groups.

Group List

Group List

2. You are presented with a list of the groups set up on your course.

3. Click on the Export button.

Choices

Choices

4. You may choose what you wish to export

Groups Only
Export a list of the groups only, not the members.

Group Members only
Only export a list of the members of each of your groups.

Groups and Group Members
Export both a list of groups and a list of group members.

5. You are also asked if the header row should be included. This is a row explaining what information is within each column e.g. Name, Surname etc.

6. Click on Submit

Confirmation

Confirmation

7. You will see a confirmation message that your exports will be emailed to you.

You’ve Got Mail

You've Got Mail

8. When you receive the email open the attached zip file to find the exported lists.

Exported Results

Exported Results

9. The exported group list shows the internal code for each group, which can be useful when building import lists, as well as other information about the group.

Exported Results (2)

Exported Results (2)

10. The exported group members list shows the internal code of each group and the user information for each member.

Adding a "Groups" menu item to your Blackboard course

If you use the groups feature you may wish to add a menu item to make it easy for you and your students to find the group areas.

+ Symbol

+ Symbol

1. Click on the + symbol in your course menu while in Edit mode.

Tool Link

Tool Link

2. Choose Create Tool Link.

Details

Details

3. Enter a Name e.g. Groups.

4. Select Groups from the Type drop down menu.

5. Tick Available to Users, otherwise students will not see this menu item.

6. Click on Submit.

Success

Success

7. Your course menu item is now added.