Bb Groups

Importing Blackboard Group Membership Lists

You may put students into groups using Comma Separated Files.  In order to do this the groups themselves must already have been setup in Blackboard.

Group Code

Group Code

1. To assign users to groups you need to know the Group Code used by Blackboard for each group. To find out the Group Code for a group do the following.

2. From your course Control Panel expand the Users and Groups section and click on Groups.

Show Group Code

Show Group Code

3. Hover your mouse pointer over View Options and choose Show Group Code.  If the group code is blank, then you may need to Export a group first.  This will then ensure that the Group Code is generated and displayed.  For details on how to export a group, read the guide “Exporting Groups and Group Membership Lists”  under “What’s Related” to the right.

If you don’t see a group code

If you don't see a group code

Note that in the current version of Blackboard a bug prevents us from seeing the group codes if we have not already tried exporting the groups.

If you do not see the group codes click on Export.

If you don’t see a group code (2)

If you don't see a group code (2)

Then click on Submit.  You can ignore the email you will be sent.   Doing this will mean that you can see the group codes.

Group Code

Group Code

4. The group code used internally by Blackboard for each group will be shown in the far right column of the table.

Comma Separated File

Comma Separated File

5. Build your CSV file using a program such as Excel or Notepad.

6. The headings required are: Group Code and User name. However these headings should be removed when you save your CSV file.

Group Code
The internal system name to be used for the group. See step 1 in these instructions.
This field is required.

User Name
The University Username of the person you wish to add to the group. They must be enrolled on your Blackboard course.
This field is required.

7. Save your file as a .csv file. An example of how it might look is shown in the screenshot above.

Blackboard’s own help pages on this topic include some sample CSV files.

Users and Groups

Users and Groups

8. From your course Control Panel expand the Users and Groups section and click on Groups.

Import

Import

5. Click on Import.

Import Group Members

Import Group Members

9. Under the heading Import Group Members click on Browse My Computer then navigate to and select your CSV file.

7. Tick the tools you wish to be made available for all groups within your CSV file.

8. Click on Submit. You will receive an email when your membership list has been processed.

Importing Blackboard Groups

You may create Blackboard groups using Comma Separated Files.

Create CSV

Create CSV

1. First create your CSV file using a program such as Excel or Notepad.

2. The headings required are: Group Code,Title,Description,Group Set,Available,Personalization,Self Enroll,Max Enrollment,Show Members,Sign Up From Group List,Sign Up Name,Sign Up Instructions. However these headings should be removed when you save your CSV file.

Group Code
The internal system name to be used for the group. This must not contain spaces or special characters.
This field is required.

Title
The name of the group.
This field is required.

Description
Some text describing the group.

Group Set
If the group is part of a group set.

Available
Should the group be visible to students?
Use Y or N.
This field is required.

Personalisation
Should students be allowed to personalise their group area?
Use Y or N.

Self Enrol
Whether students should be able to enrol themselves into the group.

Max Enrolment
The maximum number of group members.

Show Members
Whether students should be able to see who else is in the group?
Use Y or N.

Sign Up From Group List
Whether a sign up sheet should be created for the group.
Use Y or N.

Sign Up Name
The name of the sign up sheet e.g. “Sign up here”.

Sign Up Instructions
Instructions shown to students who attempt to sign up to be a member of a group.

3. Save your file as a .csv file. An example of how it might look is shown in the screenshot above.

Users and Groups

Users and Groups

4. From your course Control Panel expand the Users and Groups section and click on Groups.

Import

Import

5. Click on Import.

Upload CSV

Upload CSV

6. Under the heading Import Groups click on Browse My Computer then navigate to and select your CSV file.

7. Tick the tools you wish to be made available for all groups within your CSV file.

8. Click on Submit. You will receive an email when your groups have been imported.

Exporting Blackboard Groups and Group Membership Lists

You may export a spreadsheet from Blackboard that lists your groups and who is a member of each group.

Users and Groups

Users and Groups

1. From your course Control Panel expand the Users and Groups section and click on Groups.

Group List

Group List

2. You are presented with a list of the groups set up on your course.

3. Click on the Export button.

Choices

Choices

4. You may choose what you wish to export

Groups Only
Export a list of the groups only, not the members.

Group Members only
Only export a list of the members of each of your groups.

Groups and Group Members
Export both a list of groups and a list of group members.

5. You are also asked if the header row should be included. This is a row explaining what information is within each column e.g. Name, Surname etc.

6. Click on Submit

Confirmation

Confirmation

7. You will see a confirmation message that your exports will be emailed to you.

You’ve Got Mail

You've Got Mail

8. When you receive the email open the attached zip file to find the exported lists.

Exported Results

Exported Results

9. The exported group list shows the internal code for each group, which can be useful when building import lists, as well as other information about the group.

Exported Results (2)

Exported Results (2)

10. The exported group members list shows the internal code of each group and the user information for each member.

Adding a "Groups" menu item to your Blackboard course

If you use the groups feature you may wish to add a menu item to make it easy for you and your students to find the group areas.

+ Symbol

+ Symbol

1. Click on the + symbol in your course menu while in Edit mode.

Tool Link

Tool Link

2. Choose Create Tool Link.

Details

Details

3. Enter a Name e.g. Groups.

4. Select Groups from the Type drop down menu.

5. Tick Available to Users, otherwise students will not see this menu item.

6. Click on Submit.

Success

Success

7. Your course menu item is now added.