Bb User admin

Importing Blackboard Groups

You may create Blackboard groups using Comma Separated Files.

Create CSV

Create CSV

1. First create your CSV file using a program such as Excel or Notepad.

2. The headings required are: Group Code,Title,Description,Group Set,Available,Personalization,Self Enroll,Max Enrollment,Show Members,Sign Up From Group List,Sign Up Name,Sign Up Instructions. However these headings should be removed when you save your CSV file.

Group Code
The internal system name to be used for the group. This must not contain spaces or special characters.
This field is required.

Title
The name of the group.
This field is required.

Description
Some text describing the group.

Group Set
If the group is part of a group set.

Available
Should the group be visible to students?
Use Y or N.
This field is required.

Personalisation
Should students be allowed to personalise their group area?
Use Y or N.

Self Enrol
Whether students should be able to enrol themselves into the group.

Max Enrolment
The maximum number of group members.

Show Members
Whether students should be able to see who else is in the group?
Use Y or N.

Sign Up From Group List
Whether a sign up sheet should be created for the group.
Use Y or N.

Sign Up Name
The name of the sign up sheet e.g. “Sign up here”.

Sign Up Instructions
Instructions shown to students who attempt to sign up to be a member of a group.

3. Save your file as a .csv file. An example of how it might look is shown in the screenshot above.

Users and Groups

Users and Groups

4. From your course Control Panel expand the Users and Groups section and click on Groups.

Import

Import

5. Click on Import.

Upload CSV

Upload CSV

6. Under the heading Import Groups click on Browse My Computer then navigate to and select your CSV file.

7. Tick the tools you wish to be made available for all groups within your CSV file.

8. Click on Submit. You will receive an email when your groups have been imported.

Exporting Blackboard Groups and Group Membership Lists

You may export a spreadsheet from Blackboard that lists your groups and who is a member of each group.

Users and Groups

Users and Groups

1. From your course Control Panel expand the Users and Groups section and click on Groups.

Group List

Group List

2. You are presented with a list of the groups set up on your course.

3. Click on the Export button.

Choices

Choices

4. You may choose what you wish to export

Groups Only
Export a list of the groups only, not the members.

Group Members only
Only export a list of the members of each of your groups.

Groups and Group Members
Export both a list of groups and a list of group members.

5. You are also asked if the header row should be included. This is a row explaining what information is within each column e.g. Name, Surname etc.

6. Click on Submit

Confirmation

Confirmation

7. You will see a confirmation message that your exports will be emailed to you.

You’ve Got Mail

You've Got Mail

8. When you receive the email open the attached zip file to find the exported lists.

Exported Results

Exported Results

9. The exported group list shows the internal code for each group, which can be useful when building import lists, as well as other information about the group.

Exported Results (2)

Exported Results (2)

10. The exported group members list shows the internal code of each group and the user information for each member.

Blackboard Access for Users without iSolutions accounts

Every member of the University has an account on Blackboard. Members may access the service using their standard iSolutions username and password. Blackboard’s user database mirrors the iSolutions user database which in turn takes its data from that provided by Professional Services departments. A snapshot program runs overnight and at lunchtime and early evening to make sure that Blackboard has up-to-date user information.

Access for users without iSolutions Accounts

If you require Blackboard access for a colleague who is not a member of the University it is possible to request they be given visitor status.

Our webpages have full information on this procedure.

Once the Visitor has subscribed they will receive access to Blackboard within 24 hours and may then be added to courses in the usual way.

How to add a user to your Blackboard course manually

Staff and students are automatically added to modules populated by Banner.  With non-Banner, “Arbitrary courses” there is no automatic population so you may wish to add another user to your course. This could be a student or a colleague. When you add a user you can decide which role they should have on your course.  You can change their role later on too if you wish.

Access the Control Panel

1. From your course Control Panel, expand Users and Groups and click on Users.

Access the Control Panel

Find User to Enrol

2.  You will be presented with a list of users on your course.

To add a new user-  click on Find Users to Enrol.

adduserclick

Click on Browse

3. If you know the University username of the person you wish to add you can enter it directly into the Username box and then click on Submit, without needing to click on ‘Browse’.  Note that when entering a username you do not need to include @soton.ac.uk.

If you do not know the username of the user you wish to add then you should leave the box blank and instead click on Browse, which will allow you to search for a user.

Last Name

4. You may search by Username, First Name, Last Name, or University Email Address.  Usually you will want to select Last Name.

Last Name

Enter Last Name

5. Enter the Last Name of the person you wish to find and click on Go.

6. Note that users who are already on your course will not appear in the returned results. Only users who are not already on your course will be shown.

Enter Last Name

Tick!

7. Place a tick beside the users you wish to add and click on Submit.

Tick!

Select Role

8. The username of the person you selected will appear in the box. You can add more people by clicking on browse again and repeating the above process.

9. Select the role that the user should have on your course by using the Role dropdown menu.

Select Role

Submit

10. Enrolment Availability should be left at Yes. If you select No then the user will be enrolled on the course but unable to access it.

11. Click on Submit to finish.

Submit