Adobe Connect

Logging in to the Adobe Connect Management Interface

This step-by-step guide will explain how to login to the management interface for Adobe Connect.

Login Address

Login Address

1.  Open your chosen Internet browser, and browse to https://connect.soton.ac.uk

Login Screen

Login Screen

2.  Enter your iSolutions username and password in the respective fields, and click the ‘Login’ button.  Note you do not need to add @soton.ac.uk to the username.

Understanding the Adobe Connect Management Interface

The Adobe Connect management interface can be broken down into several key sections, as shown in the screenshot below.

The Adobe Connect interface

When you first login to the management interface, you will be presented with a screen similar to the one shown.  This screen can be divided into 3 sections:

 

1 – The Menu Bar.  This allows you to select which area of Connect you wish to interact with.  In most situations, you will only have permissions to view and interact with the ‘Home’, ‘Content’, and ‘Meeting’ sections of the Adobe Connect system.

 

2 – My Meetings.  This frame will list meetings which you are involved with, allowing quick access to these meetings.  You can select any of these meetings to view more information, or click on the ‘Open’ button to enter the meeting.

 

3 – Meeting Details.  This frame will display the details of the currently selected meeting, along with the link for the meeting.

 

Note that frames 2 & 3 may change if you select ‘My Calendar’ or ‘Resources’ instead of ‘My Meetings’

Understanding the Adobe Connect Meeting Interface

The (default) Adobe Connect meeting interface can be broken down in to several key sections. Adobe Connect uses the term ‘pod’ for each section, for instance the ‘webcam pod’, ‘attendee pod’, ‘share pod’, etc.

Default Meeting Template

The default UoS Meeting Template screen for an Adobe Connect meeting will look like this. The screen can be divided into 5 main sections:

1 – Audio Video Tools. This is where you can turn on or off some of the audio visual tools used in Connect. For instance you can enable or disable your webcam, microphone, and speakers. You can also change your status (for instance to raise your hand).

2 – Webcam pod. This is where you will see any webcams which are being shared in the meeting. Note that to share your webcam you will need to click on both ‘Start My Webcam’ and ‘Start Sharing’.

3 – Attendee Pod. This pod allows you to see who else is in the meeting, and also allows you to manage attendees (for instance promoting users to presenters, or changing enhanced rights so that users can use tools such as the whiteboard).

4 – Chat Pod. This pod can be used to chat with other users in the meeting. You can either send chat messages to everyone in the meeting (default) or you can use the drop down box to select individual users to send a message to.

5 – Share Pod. This is the dominant pod in this particular layout. This is where you can share documents and other materials. There are a number of options for sharing, allowing you to share your computer screen, a specific document, or a collaborative whiteboard area.

6 – Layout Options Pod. If you are a host, this area will allow you to change between the three default meeting layouts. You can choose between ‘Sharing’. ‘Discussion’, and ‘Collaboration’. You can also add additional layouts if you wish.

Creating a New Meeting

This guide will walk you through the steps required to create a new meeting in Adobe Connect.  In order to create a new meeting, you must be logged into the management interface by going to https://connect.soton.ac.uk

Create a new meeting

Create a new meeting

Once you are logged into the management interface you can create a new meeting by clicking on the ‘Meeting’ button. This will start the wizard which will guide you through the process of creating your meeting.  If you are a member of staff and you are unable to create a meeting, please raise a new ticket with Serviceline so that your permissions can be updated.

Meeting Options

Meeting Options

The first screen you will see requires you to fill out some basic information about your meeting:

1 – Choose a name for your meeting. For instance you might want to give it a name relating to the subject of the meeting. A good example might be ‘NPAD1001 Placement Meeting’.

2 – If you want to, you can choose a friendly name for the URL (internet link) of your meeting. For instance you could call it ‘NPAD-Placement’. If you do not select anything here, the system will generate a unique URL for you (you will be able to see what this is)

3 – Add a summary of the meeting if you want to. This is just some information about what will be covered in the meeting, and is optional.

4 – Choose the date and time settings for the meeting, along with the expected duration of the meeting, and the template to be used (by default you can only choose 1 template).

5 – Choose who you want to be able to access the meeting. Allowing only registered users will require all users to login using their iSolutions username and password. Allowing registered users and accepted guests will give the additional option for you to accept users in to the meeting who do not have an iSolutions username and password. Allowing anyone who has the URL to enter will give unrestricted access, and users can join without the host having to accept them into the meeting room.

For the Audio Conference Settings, leave ‘Do not include any audio conference with this meeting’ as the option selected.

Once you have filled in these options, click on the ‘Next’ button to proceed to adding users to your meeting.

Attendees (1)

Attendees (1)

If you know that you are holding a meeting with others who have iSolutions user accounts, you can search for these users and add them to your meeting. This can be done using the ‘Available Users and Groups’ frame on the left of the screen. You can select users and click the ‘Add’ button to add a user to your meeting.  When searching for users you will need to search by their full name.

Attendees (2)

Attendees (2)

You should see a list of Current Participants. Once you have added any users you wish to add, click ‘Next’

Invitations

Invitations

If you have selected ‘Registered Users’ or ‘Registered Users and Accepted Guests’ as your access rule, then you should see an invitation screen similar to the one above. This allows you to send invitations out to selected participants (within the University). You can send this as an Outlook meeting request to University users by clicking the appropriate box. These invitations will include some information about the meeting, along with the link to the meeting itself.

If you wish to send this to users outside of the University, you should copy and paste the message body into an email and send this to your users separately.

If you have selected ‘Anyone with the URL’ as your access rule, there is an option to edit email addresses to send the invitation to.

Select the options required, and click on ‘Finish’. If you have selected the option to send invitations, these will be sent automatically.

Meeting Summary

Meeting Summary

After clicking Finish in the previous step, you will see a summary of the meeting room which you have set up. You can enter the meeting room by clicking on the link provided, or by clicking on the ‘Enter Meeting Room’ button.