Accessing your courses on Blackboard

You can check on which courses you are an instructor by viewing the My Courses box when you log into Blackboard.

Example My Courses box

Example My Courses box

 

The My Courses box shows your Blackboard courses with details of the module code. The academic year for which the course applies is at the beginning of the course title. To understand what the codes in a Blackboard Course ID mean please read Naming conventions for Blackboard courses.

Courses are set to be unavailable at creation. This means that the courses are unavailable to users until you make the course available.

What “Banner” courses are automatically set up on Blackboard?

Each course module held in Banner has a Blackboard equivalent. Only course modules with a subject code and course number are created, e.g. SPRT1003, MANG2005, SOES6039. Any instructor who is listed in Banner as an instructor for the module will automatically be made a Blackboard instructor for the equivalent Blackboard course.

Naming conventions for Blackboard courses.

Programmes are not created, only modules. “Arbitrary Courses” may be set up to support other uses of Blackboard. To find out more check the “Arbitrary Course” Application Form.

If the Banner module you are teaching does not appear in Blackboard read this note on correcting omissions and errors below

Automatic enrolment of students onto Banner courses

Students are registered automatically onto Banner courses. Where registration information is available in Banner for a course, it will be carried over once every 24 hours into Blackboard, on week days enrolment information is updated three times a day.

If a student is dropped from a module in Banner their record will be disabled within the Blackboard course, but they will not be deleted from that Blackboard course. This means that although they cannot access the Blackboard course, any discussion board postings, Gradebook entries and other student-related data will be maintained. This may be useful for QA purposes.

So called “Arbitrary” Courses should use self-enrolment.

Automatic assignment of staff onto Banner courses

In order to know which courses staff should have access to Blackboard takes its instructor information from the Banner student record system.  Any member of staff listed as an instructor for a course in Banner will automatically be made an instructor on the Blackboard version of the course.  This information is provided by faculties themselves.

Using information provided by faculties, the Registry assign staff to modules in Banner and can state that those staff perform certain roles on those modules, the roles that are currently used are:

Lead – Module Lead

Marker – Staff marking assignments

Being assigned the above role to a module in Banner will result in receiving instructor privileges in the corresponding Blackboard course.

Admin – Staff with other involvement

Being assigned the above role to a module in Banner will result in receiving teaching assistant privileges in the corresponding Blackboard course.

Where a member of staff has multiple roles on a module in Banner, Blackboard will use the highest of those roles.  Academic Liaison Librarians continue to receive the teaching assistant role.

Adding and removing staff can be arranged by contacting the Curriculum and Timetabling Team in Registry.

Changing the role of staff who are already assigned to modules in Banner can be arranged by contacting Student Records in Registry.

Adding Colleagues or Students to your course manually

Only if the above methods are unsuitable should staff or students be added manually to a course. Check our Blackboard user management pages for guidance.

When do updates happen?

Blackboard receive updates from Banner each day.

Data sent to Blackboard from Banner  Data processed within Blackboard
Morning From 04:00 each day By 07:00 each day
Lunch time update of changes since the morning

(Instructors, student enrolments, sections)

From 11:30 (week days only) From 12:15 (usually completed by 12:21) (week days only)
Teatime update of changes since lunchtime

(Instructors, student enrolments, sections)

From 16:30 (week days only) From 17:15 (usually completed by 17:21) (week days only)

So if an instructor is added to a module at 11:00 on a week day they will see the module on Blackboard by 12:21 the same day.  If an instructor is added to a module at 11:40 they will see the module in Blackboard from 17:21 on the same day.

Note: Removal of students from modules in Blackboard

Students enrolments are only removed from Blackboard on Sunday mornings.  This is because in Banner the “CompReg” process means that when certain details of a student’s enrolment record are changed they may be removed from modules and then added to new modules that following day.  These changes are sometimes made as a result of a mistake.  Depending on when the changes are made it is possible that students could experience a loss of access to a module for several days.  In an attempt to alleviate these issues, when students are dropped from a module in Banner this will only take place on Sundays, to give any automated processes or mistake rectifications to take place during the week.

Multiple deliveries of the same Course

Each course has a Course Reference Number (CRN). The CRN is used to differentiate the delivery of a course by time (e.g. semester, or daytime class and evening class) or space (campus, location). The Course Reference Number is appended to the Blackboard course title. This is useful if your course has several deliveries. You then have a Blackboard course for each delivery of the course. The enrolment information taken from Banner will automatically enrol your students onto the correct delivery of the course. If you wish to use only one of the courses for all students, it can be arranged so that students on one CRN are “mapped” to the CRN you wish to use.  This means that whilst the instructor will see all CRNs if you request students on CRN12345 and mapped to CRN67890 then students on CRN12345 will only see CRN67890 on Blackboard.  Instructors will continue to see both CRNs because the mapping only applies to students.  This can be requested via a ServiceLine ticket.

 

Errors / Omissions

Enrolment

If any instructor records for courses are missing from the list of courses you are teaching please contact the Curriculum and Timetabling Team (curriculum@southampton.ac.uk / x23506) and ask that they update Banner with the corrected information. You will need to provide your staff ID number. Once the changes have been actioned in Banner Blackboard will be updated within 24 hours.

Course Titles

Course titles are also taken from Banner, if you find an error in the title of your Blackboard course please ask your faculty administrator to correct the course title in Banner. Any changes will be reflected in Blackboard the following day.